HomeExhibitor/Sponsor FAQ

APA National Conference Exhibitors & Sponsors

Frequently Asked Questions

What are the hours for exhibiting?

Wednesday 11:30 am - 5:30 pm

Thursday 7:00 am - 6:00 pm

Friday 7:00 am - 11:00 am

May we have an attendee email list?

No, but we can give you the attendee list without emails. You can use the online APA Membership Directory to look up all APA members.

You are encouraged to bring a “fishbowl” and collect business cards. This is especially effective if you have a prize (see the question below).

May I offer a prize drawing?

Yes, we encourage this and will help you to find a time to announce a winner. This is a great way to collect attendee contact information or business cards.

May I provide lanyards with my business name or logo?

Yes, but you will need to make arrangements with us to do so by December 10. This is a first come first choice opportunity.

Are there any opportunities for an exhibitor to speak about a service or product?

Yes! The Platinum Sponsorship includes 15 minutes for you to present your service/products.

What marketing benefits do we get from APA beyond the conference itself?

We send out pre-conference promotion emails to thousands of accessibility professionals. We will include your information and link to your website on the conference webpage and in our March newsletter.

Are there any other advertising opportunities for me throughout the year for your organization?

Yes, we do have advertising space on our website monthly, in our newsletter quarterly, and in our marketing emails. Please email CommunicationsDirector@AccessibilityProfessionals.org for more information.

How many staff should I bring to the Conference?

There is no requirement, the decision is yours. We have found that one or two people can handle the event. NOTE: Each additional staff person will need to purchase a food package.

What time is set up on Wednesday?

You may set up as early as 10:30 am.

Do I need to stay for Friday morning?

This is your decision. You are not required to stay for Friday morning.

Will the hotel allow for shipments of materials to and from the venue?

Yes. We will connect you with the hotel staff once you register as an Exhibitor.

Are we eligible for the discounted hotel rooms offered to attendees?

Yes, as long as you reserve before the deadline (Jan 6).

NOTE: Reserve room early as they do sell out.

If I have special dietary needs and get a food package, can you accommodate me?

Gluten free, dairy free, and vegetarian meals can be provided, but we cannot provide a kosher meal. Refrigerators are available in the hotel rooms.

Can I present a 1 or 2 hour training course at the National Conference?

If you are an accredited current course provider, you may be eligible to present an accredited ACTCP, TDLR (CEU), ICC (CE), AIA (LU), and/or CASp class. To be considered for this, please email FrancesEllington@AccessibilityProfessionals.org.

I still have more questions. Who can I contact?

Email FrancesEllington@AccessibilityProfessionals.org